For most local governments, salary costs constitutes
the single largest category of expense. Proper control over and accounting
for payroll expense is therefore vital to financial control. Effective
payroll administration begins well before the preparation of payroll
GovernMENTOR provides many features for effective
payroll administration. The GovernMENTOR Payroll System is designed
to allow the user to define the deductions and earnings for each employee.
The system allows for multiple deductions, earnings and benefits that
may be selected by each user. The user can select for each deduction,
earning, and benefit, four types of calculations.
Easy To Use
All employee information is stored in an on-line/interactive
data base allowing immediate inquiry to information desired and reflecting
up to the minute results of operations. The Payroll/Personnel System
may be utilized in conjunction with the Financial Management module.
The Payroll/Personnel System consists of one major menu
which drives all other procedures and processes. This menu also provides
security privileges before access to the data base or any procedures
and processes may be executed.
flexibility allows two selections for posting payroll time, Standard
Time entry or Manual Time entry. A payroll time report is printed as
time is posted showing the different project cost centers and categories
of time for each employee. Thus allowing verification of time entered
with employee time cards. After checks are calculated a calculation
check register is printed allowing verification of the payroll data
before any checks are printed.
The Payroll System automatically captures the necessary
information as a by product of time entry to calculate labor distribution.
The system determines the correct distribution of each benefit and deduction
such as FICA, Health Insurance, unemployment, etc. These figures are
used to update the General Ledger and Accounts Payable. Detailed or
summarized labor distribution reports are available giving government
officials payroll expense information as quickly as time is entered
and amounts calculated. After calculation totals are verified, the checks
are printed and current, month, quarter, year and fiscal payroll information
The Payroll System automatically updates (when instructed)
the appropriate general ledger accounts. The Payroll System will also
automatically create invoices for each deduction and benefit to completely
interface with the Accounts Payable module. Federal and state tax, (or
any other deduction or benefit) checks may be printed upon request.
Once payroll checks are printed, a Varity of Check Registers can be
selected, such as current, month, quarter, year and fiscal.. Each register
contains the employee name, number, division/department, along with
the number of hours worked in each department and a listing of all deductions
and earnings with total gross and net check amount. Employee history
can be printed at any given time for all employees or selected employees.
The Payroll History report contains the employee name, number, division/department,
check number, amount and date of check.
The Personnel information contains activity of employee
history. Activity status of promotion, raises, step and grade etc. The
activity information of employees contains data and type of action (such
as promotions, reviews, wage increases, reprimands), title, step and
grade, department and pay rate.
The Personnel System also includes training
and educational history on each employee. The training information provides
for date, type of training, description and sponsor of training. This
information is easily accessed and updates.
The Personnel information also contains
date hired, terminated and various other dates, such as birth date and
anniversary date. The Personnel System is easy to use while providing
ample opportunity for revisions and corrections.